2022 CMSC ANNUAL MEETING

June 1 -4
Gaylord National Resort & Convention Center
National Harbor, Maryland

  • General Information
  • Registration
  • Abstracts
  • Independently Supported Symposia
  • Support and Exhibits
  • Affiliates
  • Travel & Housing

Event Information

Please Join Us at the 2022 CMSC Annual Meeting

The leading research and educational conference for MS healthcare professionals in North America.

June 1-4

Conference Address

Gaylord National Resort & Convention Center
201 Waterfront Street
National Harbor, Maryland 20745
USA


(301) 965-4000

ACCREDITATION INFORMATION

The CMSC Annual Meeting provides a tremendous variety of credit offerings for attendees. Attendees can earn up to 28.5 contact hours of continuing education over the course of the meeting. This figure varies by professional affiliation and is based upon attendance at the maximum number of non-concurrent education sessions and satellite symposia.
In support of improving patient care, the Consortium of Multiple Sclerosis Centers (CMSC) is jointly accredited by the Accreditation Council for Continuing Medical Education (ACCME), the Accreditation Council for Pharmacy Education (ACPE), and the American Nurses Credentialing Center (ANCC), to provide continuing education for the healthcare team
PHYSICIANS
The CMSC designates this live activity for a maximum of 18.0 AMA PRA Category 1 CreditsTM. Physicians should claim only the credit commensurate with the extent of their participation in the activity.
NURSES
The CMSC designates this activity for a maximum of 18.0 nursing continuing professional development (NCPD) credits. Nurses should claim only the credit commensurate with the extent of their participation in the activity.
OCCUPATIONAL THERAPISTS
The Consortium of Multiple Sclerosis Centers is approved by the American Occupational Therapy Association, Inc. (AOTA) as a provider of continuing occupational therapy education. The CMSC estimates this activity will offer 16.5 contact hours. The CMSC maintains responsibility for this program and its content.
PAs
The Consortium of Multiple Sclerosis Centers has been authorized by the American Academy of PAs (AAPA) to award AAPA Category 1 CME credit for activities planned in accordance with AAPA CME Criteria. This activity is designated for 18.0 AAPA Category 1 CME credits. PAs should only claim credit commensurate with the extent of their participation.
PHARMACISTS
The CMSC estimates that this knowledge-based activity will offer up to 16.5 contact hours (1.65 CEUs) of continuing pharmacy education credit.
PSYCHOLOGISTS
The CMSC estimates that this activity will offer 16.5 CE credits.
REGISTERED DIETITIANS
The CMSC estimates that CDR Credentialed Practitioners will receive up to 15.25 Continuing Professional Education units (CPEU) for completion of this activity. Practitioners should only claim the credit commensurate with the extent of their participation in the activity.
SOCIAL WORKERS (THROUGH ASWB’S ACE PROGRAM)
As a Jointly Accredited Organization, the CMSC is approved to offer social work continuing education by the Association of Social Work Boards (ASWB) Approved Continuing Education (ACE) program. Organizations, not individual courses, are approved under this program. State and provincial regulatory boards have the final authority to determine whether an individual course may be accepted for continuing education credit. The CMSC maintains responsibility for this course. The CMSC estimates that social workers completing this course can receive up to 16.5 continuing education credits.

Press Registration

To receive press registration at no cost, please contact Ryan Francia at [email protected] or call 201-487-1050, ext. 103 for the code to register. Be prepared to provide your press credentials.

Additional
Information

Payment can be made by one of the following methods:

  • Check (payable in US Dollars to CMSC)
    Mail checks to: CMSC: 3 University Plaza Drive, Suite 116, Hackensack, New Jersey 07601 USA
  • Visa, Mastercard, American Express or Discover.

A $50 fee will be charged for any returned checks.

PLEASE READ THE NEW POLICIES FOR CLARIFICATION.

Although many Pandemic restrictions are now being lifted throughout the United States, we know how difficult the decision can be to make travel arrangements.  We are revising our Event Registration cancellation policy:

  • Cancellations must be confirmed in writing. Please send an email to [email protected] to cancel your registration.
  • Cancellations made within 48 hours of registering will be provided a full refund.
  • Cancellations received by April 30, 2022 will receive a refund less a $25 processing fee.
  • Cancellations made between May 1 and May 15, 2022 will receive a refund less a $50 processing fee.
  • There will be no refunds for cancellations after May 15, 2022; however, we can transfer your registration to another person.

A confirmation notice will be generated upon successful registration.  Please print this confirmation for your records.

The Consortium of Multiple Sclerosis Centers provides scholarships to MS professionals who require financial assistance. Applicants must meet defined criteria to be eligible for a support. Please click on the SCHOLARSHIP BUTTON on this page to apply.

Abstracts

WE ARE NOW ACCEPTING SUBMISSIONS FOR LATE-BREAKING ABSTRACTS. 

Annual Meeting Dates: June 1 – 4
Location: Gaylord National Resort & Convention Center | National Harbor, Maryland

For questions regarding content, rules, and guidelines, please contact Jennifer Pichardo at [email protected] or at (201) 487-1050 x 115.

For technical support, contact [email protected]. Emails are monitored seven days a week from 7:00am-11:00pm Eastern Time or you can call +1 401.334.0220 Mon-Fri from 8:00am-6:00pm Eastern Time.

Submission Dates: December 8, 2021 at 12:00 am ET – January 31, 2022 at 11:59 pm ET

CMSC ABSTRACTS

The Consortium of Multiple Sclerosis Centers (CMSC) invites submissions for Poster and/or Platform presentations that address timely issues involving MS basic and clinical research, patient care and treatment outcomes. Submissions that reflect collaboration between specialties are encouraged.

The categories to be highlighted include:

  • Diagnosis and Prognosis
  • Basic Science
  • Mental Health and Psychosocial Issues
  • Comprehensive Clinical Care – The Team Approach
  • Disease Modification and its Outcomes
  • Epidemiology, Genetics, and Epigenetics
  • Neuroimaging and Neurophysiology
  • Programs that Support Quality of Life
  • Rehabilitation Research and Strategies
  • Symptom Management
  • Advances in Technology
  • Patient Reported Outcomes
  • Programs and Methods of Care
  • Case Reports/Case Series

INSTRUCTIONS AND GUIDELINES

All healthcare professionals are welcome to submit abstracts. Authors need not be members of CMSC or be sponsored by a member. Acceptance will be based entirely upon the quality of the work and the appropriateness of the topic.

Submission of a proposal implies a commitment to present at the meeting. Authors of accepted abstracts must register for the conference. The CMSC cannot assist with your costs. You may apply for scholarship support but this process is separate from the abstract review and approval of your work.

CMSC STATEMENT ON COMMERCIAL INTEREST AUTHORS AND PRESENTERS

Platform Presentations: In support of improving patient care, the Consortium of Multiple Sclerosis Centers (CMSC) is jointly accredited by the Accreditation Council for Continuing Medical Education (ACCME), the Accreditation Council for Pharmacy Education (ACPE), and the American Nurses Credentialing Center (ANCC), to provide continuing education for the healthcare team. CMSC is committed to comply with the rules and guidelines set forth by these agencies to ensure that these standards are strictly followed. The work of commercial interest authors and presenters will be considered for review provided that the content focuses on basic science and not on the product or on the commercial aspects of the discovery. Acceptance of an abstract for Platform presentation depends solely on the decision of the CMSC Abstract Review Committee in consultation with the CMSC CE Committee.

Poster Presentations: Authors of poster submissions should present information about studies or projects of benefit to the multiple sclerosis scientific and/or clinical community. The work of authors who are industry employees will be considered provided that the authors are employed by the scientific and/or medical divisions. The work of authors in industry sales or marketing posts will not be considered for inclusion in the scientific poster session. This policy shall apply to work submitted individually or in a co-authoring capacity.

ACCEPTED ABSTRACTS

Review Process: The CMSC Abstract Review Committee will review all abstracts. Submissions will be evaluated for clarity, relevance to MS, originality, scientific merit, and for the purpose of resolution of any identified conflict of interest (COI) on the part of the author(s). Submissions will be evaluated on an equal basis, whether theme-related or of general interest, although preference will be given to data-based submissions for platform presentations.

Notification: TBA.

Registration: All Platform and Poster presenters must register for the meeting and will be required to cover all costs related to their annual meeting attendance.

Scholarships: The Consortium of Multiple Sclerosis Centers provides scholarships to MS professionals who wish to attend the annual meeting and require financial assistance. All applicants must meet defined criteria to be eligible. Please go to the Scholarship tab to obtain full information.

TYPES OF PRESENTATIONS

Platforms: The presenters of abstracts selected as Platforms must be available to present on TBA. The exact time of each platform presentation will be posted in the proceedings of the program. The presentation should not exceed twelve (12) minutes with three(3) minutes for questions and answers. Due to limited time, some submissions requesting platform presentations may be assigned to the poster session. Platform sessions will be awarded continuing education credit.

Posters: For abstracts selected as posters, the presenter must be available to hang the poster, and will be responsible for the material and supplies needed to present the poster. The size of the poster board is four (4) feet in height and eight (8) feet in width. Posters may be hung beginning on TBA. There will be a Poster session on TBA. Authors will be expected to stand by their work between TBA and be available for discussion during the poster session.

PUBLICATION

All accepted abstracts will be published for distribution during the meeting and posted on the CMSC Annual Meeting website at www.mscare.org/2022.

AWARDS

The CMSC offers a number of awards in recognition of the quality of work submitted. The CMSC Research Award will be given to the best Platform and Poster presentations of innovative research in multiple sclerosis. The Patient and Family Education Award will be given to the best Platform and Poster presentations focusing on patient and family education in MS. The Labe C. Scheinberg Award will be presented by the Foundation of the CMSC to the Platform or Poster presentation that has the greatest impact in advancing the care of people with MS. Reviewers will recommend an abstract to be considered for any of the awards.

Research and Education award winners will receive a plaque and free registration to a subsequent CMSC Annual Meeting for the first author only. The Scheinberg awardee will receive a trophy and a cash award from the Foundation of the CMSC.

VIRTUAL POSTER AND PLATFORM SESSION

In 2020, we were forced by the pandemic to cancel our onsite annual meeting and switch to virtual events.  The success of these virtual events were so great that we decided to offer both onsite and virtual sessions for our 2021 Annual Meeting.

Our abstract submission will now include a question regarding the authors’ interest to join our virtual session.  The author’s response will  not affect the Review Committee’s decision to accept or reject an abstract.  

All poster presenters are invited to join us in a virtual poster presentation.  It will be a 2-minute pre-recorded audio with 2-3 slides.  Click here to view the demo.

Whitaker Research Track Abstract

Dr. John N. Whitaker was a world famous researcher in multiple sclerosis. Not only did Dr. Whitaker engage in research himself, he encouraged budding scientists to enter the field and develop their skills and talents in this important work. The CMSC is proud to honor Dr. Whitaker’s memory by presenting the Whitaker Research Track each year as part of its annual meeting. This project of the CMSC includes the work of emerging scientists working in the field of MS. Students, post-doctoral fellows, and young investigators are encouraged to submit abstracts of their work for presentation during the Whitaker Track. A panel, headed by Dr. Ahmed Obeidat will judge the presentations and will award the Whitaker Prize for MS Research. A monetary grant will be awarded by the Foundation of the CMSC to the winner to support his or her continued work in the field of MS. The Whitaker Platform Session will take place on Wednesday, June 2. Investigators whose abstracts are chosen will be provided with transportation, hotel accommodations for two nights and complimentary registration.Ahmed 

Submission Dates: December 6, 2021 at 12:00 am ET – January 31, 2022 at 11:59 pm ET

INSTRUCTIONS AND GUIDELINES

Submission of a proposal implies a commitment to present at the meeting. Authors of accepted abstracts must register for the conference. Restrictions: No continuation page, illustrations or tables are to be included. Abstracts must report work not presented or published prior to the meeting. Disclosure Statement: This statement must be completed by all authors in order for abstract to be considered.

GUIDELINES FOR SUBMISSION

  • Abstracts must be proofread carefully. Author will be responsible for correct grammar and spelling.
  • Abstract content should not exceed 2,500 characters. Spaces are included.
  • Abstract title should be no more than 150 characters, excluding spaces.
  • Abstracts submitted should not have been published or presented elsewhere prior to the CMSC meeting.
  • In support of improving patient care, the Consortium of Multiple Sclerosis Centers (CMSC) is jointly accredited by the Accreditation Council for Continuing Medical Education (ACCME), the Accreditation Council for Pharmacy Education (ACPE), and the American Nurses Credentialing Center (ANCC), to provide continuing education for the healthcare team. CMSC is committed to comply with the rules and guidelines set forth by these agencies to ensure that these standards are strictly followed. The work of commercial interest authors and presenters will be considered for review provided that the content focuses on basic science and not on the product or on the commercial aspects of the discovery. Acceptance of an abstract for Whitaker Track depends solely on the decision of the CMSC Whitaker Review Committee.
  • Slides containing scientific or clinical information may not be presented if they have been developed by a commercial interest.
  • Abstracts must follow formatting guidelines. Please make sure that all information is correct. Abstracts submitted with incomplete information will not be reviewed.

ACCEPTED ABSTRACTS

Review Process: The Whitaker Review Committee will review submissions. Submissions are evaluated for clarity, nature and originality and scientific merit. Submissions will be evaluated on an equal basis, whether theme related or of general interest, although preference will be given to data-based submissions for presentations.

Notification: TBA

VIRTUAL SessIONS

In 2020, we were forced by the pandemic to cancel our onsite annual meeting and switch to virtual events.  The success of these virtual events were so great that we decided to offer both onsite and virtual sessions for our 2021 Annual Meeting.

Our abstract submission will now include a question regarding the authors’ interest to join our virtual session.  The author’s response will  not affect the Review Committee’s decision to accept or reject an abstract.  

More details and instructions on the virtual session will be provided as we finalize the process.  Please check back our website for updates.

Independently Supported Symposia

For questions regarding Independently Supported Symposia, please contact Tina Trott at [email protected] or at (201) 487-1050 x 102.

The Full Economic Burden of Living with MS:  Implications for Practice and Care

“The Full Economic Burden of Living with MS:  Implications for Practice and Care”.  Learn more about evidence-based cost comparisons, actionable ways healthcare providers can navigate these burdens alongside their patients living with MS, and further legislation that could support a decrease of burden.  More details here.

Novel Therapies: Upgrading the Standard of Care for Neuromyelitis Optica Spectrum Disorder (NMOSD)

This 1.5 hour satellite symposium, presented by Dr. Claudia Lucchinetti and Dr. Dean Wingerchuk, will incorporate case-based presentations, didactic lecture, and audience participation to enhance practice-based learning. In addition, participants will be able to use the audience response keypads to participate in case studies and polling surveys.

Taking a Closer Look at Spasticity in Patients with MS: Am I Missing the Obvious?

This program features 3 expert faculty who will review the care of spasticity in patients with multiple sclerosis (MS). In particular, the content will address the burden, symptoms, and diagnosis of MS spasticity, along with expert recommendations on treatment selection. As no cure exists and not every therapeutic option works equally well for all patients with spasticity, the program will end with a review of investigational therapies being studied for the management of spasticity in patients with MS.

Neuromyelitis Optica: What You Need to Know in 2021 and Beyond

Join us for this CE symposium where faculty will present didactic information and cases, as well as engage in a panel discussion, to summarize evidence-based diagnostic criteria and best practices that assist in the differential diagnosis of NMOSD. They will also differentiate current therapeutics and examine interdisciplinary best practices that can assist in the acute and long-term care of patients with NMOSD.

Exploring the Convergence of Advances in S1P Receptor Modulation With Progress in Understanding Brain Atrophy & Cognition Measures in Multiple Sclerosis

During the Seminars presented in this PeerView Live activity, leading experts will explore the mechanisms of action of S1PR modulators approved for the treatment of MS and highlight similarities and differences among the agents. They will also review the efficacy and safety data for these therapies, as well as their potential effects on markers of treatment response or disease progression (eg, brain atrophy, neurofilament protein levels, cognitive test results). The Workshop will also feature patient case scenarios, through which the expert faculty will model the appropriate use of S1PR modulators in the context of everyday clinical practice.

The Role of Brain Penetrant BTK Inhibitors to Improve Outcomes in Patients with Multiple Sclerosis

This interactive CME/CE program will highlight the important emerging role of Bruton’s tyrosine kinase (BTK) inhibitors as the first brain penetrant disease modifying therapy that offers opportunities to improve neuroinflammation and neurodegeneration. The expert faculty, led by Fred D. Lublin, MD, will first provide an overview of the BTK inhibitor science. Following, current clinical trial data regarding the safety and efficacy of BTK inhibitors will be analyzed, along with the clinical implications for the multiple sclerosis patient. The faculty will conclude with a discussion of best practices for shared decision making from an interprofessional perspective to improve patient outcomes and quality of life.

Bruton Tyrosine Kinases for MS: Progress in the Development of an Emerging Therapeutic Approach

In this PeerView live event, expert faculty will put BTK inhibitors into context, starting with the expanding understanding of the inflammatory and neurodegenerative processes of MS, the roles of B cells, microglia, and T cells, and how the ongoing investigations of BTK inhibitors as possible MS treatments build upon the successes of B-cell-targeted therapies. They will also review the evidence related to current clinical trials and engage learners in interactive case-based discussion exploring how BTK inhibitors might someday be deployed to address unmet needs of individuals with MS.

Multiple Sclerosis Management: Shedding Light on the Patient Perspective

In this 1-hour symposium, Drs Jennifer Graves, Benjamin Greenberg, and Anthony Traboulsee will use data from more than 350 patients as a platform for a unique and multidimensional scientific discussion that both navigates prevalent clinical problems and illuminates under-recognized considerations in the long-term management of MS.

Support and Exhibits

The 2022 CMSC Annual Meeting is on June 1 – 4 in National Harbor, Maryland.

For questions regarding support and exhibits, please contact Marguerite Herman at [email protected] or at (201) 487-1050 x 105.

Thank you to our Supporters!

Novartis Pharmaceutical Corp

Affiliates

An affiliate meeting is any event held during the dates of the CMSC Annual Meeting and the event is not part of the official CMSC Annual Meeting Program.

Events may include, and are not limited to:

  • Advisory Board Meetings
  • Sales Meetings
  • Hospitality Suites
  • Pre-conference Business Meetings
  • Committee and Board Meetings
  • Exhibitor Staff Meetings
  • Receptions
  • Social Events/Dinners

AFFILIATE MEETING SPACE REQUESTS

If you plan to hold a function or wish to secure a hospitality suite during the CMSC Annual Meeting, you must complete an Affiliate Group Function Space Request Form.

Requests will be accepted beginning on January 24, 2022. The final date to submit requests will be Monday, May 9, 2022. 

ASSIGNMENT OF SPACE

Affiliate space will be assigned beginning on February 14, 2022. Following this date, requests will be processed, and rooms assigned on a first-come, first-served basis. A space confirmation will be issued within 7 business days after submitting your space request.

RULES AND REGULATIONS

Please review the affiliate meeting rules and regulations, outlined below, prior to completing the online space request form.

    1. CMSC has the final approval and decision to allow any Affiliate function related to or affecting the CMSC Annual Meeting registrants.
    2. Complete the online Function Space Request Form with your meeting space requirements. A separate form is required for each meeting or function.
    3. Affiliate requests for space received after February 14, 2022, and before May 9, 2022, will be contacted within 7 business days to confirm space and outline the next steps to follow.
    4. Once you have submitted your request, please do not attempt to make changes by submitting a new form. Please contact Erin Quigg at [email protected] to make any changes.
    5. Affiliate Meeting Times: Internal meetings that do not include any meeting attendees or faculty members may be held at any time during the meeting dates. Any meetings that may include meeting registrants may not be held during scheduled educational sessions. No such meetings may occur during the following times/dates:
      • Wednesday, June 1: 12:00 pm —3:45 pm
      • Thursday, June 2: 8:00 am—12:00 pm and 2:30 pm–4:30 pm
      • Friday, June 3: 8:00 am—12:00 pm and 2:30 pm–5:30 pm
      • Saturday, June 4: 8:00 am—12:00 pmShould your organization decide to host a meeting or event at an offsite venue, CMSC encourages you to disclose the function details with Erin Quigg at [email protected]. Awareness of all events will allow CMSC staff to assist delegates with questions.
    6.  Do not attempt to make reservations directly with the Gaylord National or CMSC-contracted hotels. This will forfeit your request for space.
    7. Once you complete the online form, an email will be sent confirming receipt of the request. Please retain a copy of this email for your records.
    8. A separate email will be sent to notify you of assignment of your space. Upon assignment of your space, CMSC will invoice you for the appropriate Affiliate Space Administrative/ Application Fees. Failure to pay fees within 30 days of receiving invoice may result in cancellation of your assigned space.
    9. Food & Beverage: Food and beverage services must be arranged directly with the Hotel Banquet Department. We will provide you with the Hotel catering manager’s contact information. Please do not contact the hotel until you have received your approval from CMSC. The hotel will provide you a banquet event order (BEO) for approval of all food and beverage items and will bill you directly for those expenses.
    10.  Audio-Visual: Precon Events is the exclusive provider of audio-visual technology services for ALL events during the 2022 CMSC Annual Meeting. Outside A/V providers will not be permitted for Affiliate Meetings. Penalties will be applied to those affiliates who choose to disregard this regulation. Penalties are based on a percentage of the meeting fees associated with an event for which an alternative AV provider is used. CMSC will provide contact information for Precon Events when we confirm your space so that you can obtain a quote for your requirements. They will provide a quote for approval and will bill you directly for those expenses.
    11. Meeting Fees: CMSC charges an administrative fee to cover the cost of renting CMSC contracted meeting space at the event venue. Rates are based on room size and are charged at a flat rate, per meeting room. For example – if your meeting requires two sections of a ballroom to fit your requested room set/capacity needs, you would be charged for two meeting rooms. See rate grid below for details.
      CMSC has no authority over any service charges, rental fees, set-up fees, labor contracts, etc. that are required by any venue or exclusive contractors. The function organizer is responsible for all costs associated with the affiliate meeting, including, but not limited to, food & beverage, audio-visual equipment service, music license fees, hotel labor costs, internet, electric, telecom, etc.
      Affiliates must work with Freeman to move all materials into their assigned meeting room(s). Labor surcharges, in addition to standard drayage charges, from Freeman will apply to move freight in and out of any space that is outside of the Exhibit Hall (s).
      Affiliate Meeting Space Rate for Rooms under 1,000 Square Feet
      Per Day, Per Room/Ballroom Section UNDER 1,000 SQ FTExhibitorNon-ExhibitorNon-Profit
      Rate before 4/2/2022 $ 1,500.00$ 1,800.00$ 1,000.00
      Rate after 4/2/2022$ 1,800.00$ 2,000.00$ 1,200.00
          
      Affiliate Meeting Space Rate for Rooms over 1,000 Square Feet
      Per Day, Per Room/Ballroom Section OVER 1,000 SQ FTExhibitorNon-ExhibitorNon-Profit
      Rate before 4/2/2022$ 2,000.00$ 2,300.00$ 1,500.00
      Rate after 4/2/2022$ 2,500.00$ 2,800.00$ 2,000.00
    12. Groups occupying space must provide appropriate staff to coordinate all such activities.
    13. Affiliate Meeting Locations & Room Sets: Affiliate events will be assigned space at the Gaylord National Resort & Convention Center. Due to the unique nature of individual affiliate events, CMSC will work to set the room in an appropriate manner for your meeting. CMSC will make the final determination on ALL meeting room set-up AND load-in/out arrangements.
      Affiliates will be required to submit their production schedule (including load-in/out times) to CMSC by Friday, April 29 for review/approval.
      Floor plans and/or renderings may be required for fire marshal approval. Please work with CMSC/Hotel to determine if your room build will require approval. Deadline for approval is Friday, April 29, 2022.
      Registration tables or furniture may not be permitted outside of select meeting rooms due to their respective locations. Please make sure to request approval in advance if welcome counters, registration desks or any furniture will be needed outside of the meeting space.
    14. Special Room Sets & Load-in/out Schedule: CMSC will allow special room sets (such as GEM structures or room build-outs) and/or rooms sets that require a large amount of freight (defined as more than 1 pallet) in National Harbor Conference Rooms only.
      Affiliates that would like to create a special set up in their meeting room will be required to use the National Harbor Conference Rooms and are subject to availability. Affiliates using these rooms must also follow the below move-in/out times and room schedule (outlined below).
      Affiliates must work with Freeman to move all materials into their assigned meeting room(s). Labor surcharges, in addition to standard drayage charges, from Freeman will apply to move freight in and out of any space that is outside of the Exhibit Hall (s).
      Affiliates risk forfeiting their meeting space if they attempt to create special room sets outside of the National Harbor Conference Rooms. Please contact Erin Quigg prior to submitting your request for exceptions to be considered.

      Affiliate Meeting Room Load-in/out Schedule for Special Sets in the National Harbor Conference Rooms:

      • Move-in to affiliate rooms: Move-in must be completed by 11:59pm EST on Tuesday, May 31, 2022. No freight movement will be allowed after 5/31 until move-out.
      • Move-out to affiliate rooms: Affiliate meeting rooms must close by 3:00pm EST on Friday, 6/3 so move-out can occur. No freight movement/dismantling prior to 3:00pm EST is permitted.

        *NOTE: these times are different than the exhibit hall move-in/out hours. Each affiliate will need to work with their service contractors to arrange labor accordingly.

    15. Signs & Promotional Materials: Affiliate Meetings may place one (1) sign, no larger than 39”x 96”, directly outside of the assigned meeting room during the hours that the room is contracted. Affiliate Meeting signs must be removed within thirty (30) minutes of the conclusion of the meeting. Directional signs, of any nature, are not permitted for Affiliate Meetings. CMSC will provide attendees with directional signs to meeting rooms throughout the Gaylord National. If CMSC finds Affiliate Meeting signs in non-permissible locations, they will be immediately removed and discarded.
      Flyers and promotional materials for Affiliate Meetings are not permitted to be placed throughout the venue or distributed within CMSC Event Space (ex – registration, building lobby, common areas, etc.). If CMSC finds these materials, they will be immediately removed, discarded and/or asked to cease distribution immediately.
      Affiliates are not permitted to distribute flyers or promotional materials directly to attendees within the event meeting space (example – affiliate cannot pass out flyers at the event registration desk as attendees pick up their credentials).
    16. COVID-19 Safety Protocols: During this period of heightened awareness over the coronavirus outbreak (COVID-19), the Consortium of MS Centers (CMSC) is working with the facility management teams at the Gaylord National to ensure the safety and health of all staff and attendees at the 2022 Annual Meeting. We are committed to follow the policies and protocols set forth by CDC to help avoid the spread of COVID-19 in large events and gatherings. Affiliates will be required to follow local regulations at the time of the CMSC Annual Meeting.
    17. Functions found to be in violation of these guidelines shall be immediately discontinued. The Affiliate Group waives any rights to claim damages arising out of the enforcement of these guidelines.
    18. All matters and questions not covered by the above guidelines are subject to the discretion of CMSC. These CMSC guidelines may be amended at any time by CMSC, and all amendments shall be equally binding on all parties. In the event of any amendment or addition to these guidelines, written notice will be given by CMSC to such parties. The Affiliate Group shall protect, indemnify, hold harmless and defend CMSC, its officers, directors, agents and employees against all such claims, liabilities, losses, damages and expenses, including reasonable attorneys’ fees and costs of litigation; provided that the foregoing shall not apply to injury, loss or damage caused by or resulting from the negligence of CMSC, its officers, directors, agents or employees.

CANCELLATION POLICY

No refunds will be provided once the payment has been processed. If the Affiliate cancels their space request applications within 60-days of the CMSC Annual Meeting (April 2, 2022), 100% of the anticipated meeting space fees will be due to CMSC.

AFFILIATE COMPLIANCE POLICY

It is the Affiliate Group’s responsibility to distribute copies of this information to the appropriate personnel and/or any agents, representatives or contractors involved in planning activities at CMSC Annual Meeting. The Affiliate Groups requesting space are responsible for the actions of their employees and/or agents and will be expected to follow all rules and guidelines outlined above.

Travel & Housing

Gaylord National Resort & Convention Center
CMSC has arranged for attendees to reserve guest rooms at The Gaylord National Resort & Convention Center at the discounted rate of $229.00++ per night. The spectacular Maryland resort anchors the 300 acre National Harbor waterfront entertainment district, located 8 miles south of Washington, DC. Discover this first-class destination with fun for everyone including fine dining and casual restaurants, unique shopping experiences, an indoor pool and 20,000 square foot spa and fitness center. For late-night excitement, an express elevator speeds you to the two-story rooftop Pose Ultra-Lounge. The resort offers a spectacular 19-story glass atrium welcoming you with sweeping views of the Potomac River, Washington D.C. and Old Town Alexandria in the distance.
IMPORTANT NOTE
If you are contacted by an individual claiming to be a hotel representative about making a reservation, please note that this is a scam. DO NOT make reservations over the phone with an individual who contacts you claiming to be a hotel representative; DO NOT respond to any emails claiming that you need to respond to them for a hotel reservation. The most secure way to book is online using the link that is provided on this page.

Meeting Dates: June 1 -4, 2022
Where: National Harbor, Maryland

HOUSING

CMSC has arranged for attendees to reserve guest rooms at the Gaylord National Resort & Convention Center where the Annual Meeting will occur.

Gaylord National Resort & Convention Center
201 Waterfront Street, National Harbor, Maryland 20745
(301) 965-4000
www.gaylordnational.com
Conference room rate: $229.00. Room rate is per night and is in US dollars. All rooms are non-smoking. Taxes are additional and are currently 18%. Taxes and fees are subject to change.

Daily Resort Fee: $22.00 (includes High-speed internet access in your guest room • Twenty-four hour access to the fitness room • Access to the indoor Junior Olympic-sized pool and river view pool deck (seasonal) • Local, toll-free and domestic long-distance phone calls • Two bottles of Aquafina® water per room, per day • Up to $18 complimentary dry cleaning per day • Complimentary transportation on the National Harbor Circulator Bus • Coupons with saving at the resort and local area • One complimentary ride on the Capital Wheel)

The Group Housing Form should be emailed to [email protected]

AIR TRAVEL
GAMA Corporate Travel has negotiated special air and booking rates for meeting participants. If you wish to utilize GAMA Business Travel for your flights, please email at [email protected] or call GAMA at 561-300-3801


TRANSPORTATION
The Gaylord National Resort and Convention Center is accessible by three of the area’s National Airports. For more information, see: http://www.marriott.com/hotels/maps/travel/wasgn-gaylord-national-resort-and-convention-center/#directions. Town cars can be rented through Zbestlimo.com however, Gaylord National does not provide airport shuttle service.

  • Ronald Reagan Washington National Airport – DCA (8 miles W).
  • Washington Dulles International Airport – IAD (35 miles W).
  • Baltimore/Washington International Thurgood Marshall Airport – BWI (42 miles N).

Parking:
Self Parking:
0-1 Hours $12
1-2 Hours $18
2-3 Hours $22
3-24 Hours $30
Overnight $30
Valet Parking $49

Other Transportation:
Bus Station: Franklin St & S Pitt St Station (3.8 miles NW)
Subway Station: Braddock Road Station (4.8 miles NW) & Branch Ave Metro (8 miles NW)
Train Station: Amtrak Station ALX 5.6 miles NW

INTERNATIONAL TRAVELLERS

It is recommended that international participants apply for visas at least 90 days prior to travel for the meeting. Some consulates may have delays in scheduling visa interviews. If your embassy has a consulate, you can check with the consulate to determine the wait time for an interview.
If you need a letter of invitation, please contact us ([email protected]) to request a letter. Please note that we cannot provide letters of invitation to spouses, children, or others who will be accompanying you on the trip but not attending the CMSC Meeting as registered attendees.