FAQ

SUBMISSION PROCESS

January 16, 2023
Deadlines Enforced at 3:00 AM EST

For questions regarding content, rules, and guidelines, please contact Jennifer Pichardo at [email protected] or at (201) 487-1050 x 115.

For technical support, contact [email protected].

Emails are monitored seven days a week from 7:00am-11:00pm Eastern Time or you can call +1 401.334.0220 Mon-Fri from 8:00am-6:00pm Eastern Time.

CMSC does not have a limit on the number of submission per first author. But we strongly suggest that no individual presents more than two posters.

Authors may withdraw their submission online before the submission site closes. After this, withdrawals can only be made by emailing the CMSC at [email protected]. However, not all withdrawals will be reflected in print publications.

If no author is available to present the abstract, please inform us as soon as possible. Authors not notifying the CMSC staff of the withdrawal on time will be subject to sanctioning.

In step 1 of the submission process, choose your presentation format (poster of platform) and the category which accurately reflects your submission. Please note that the Abstract Committee will make the final decision on the presentation type but will take into consideration your preferred format.

Platform presentations will be held on Thursday June 1st from 3:00-5:00 pm. The exact time of each presentation will be determined at a later date. Each presenter is usually given 15 minutes for presentation and 5 minutes for Q&A.

All posters will be presented on Thursday, June 1st from 5:15-7:15 pm. Authors are required to stand by their posters at 6:00 pm – 7:00 pm.

Late-breaking submissions will only be considered for POSTER presentations.

Authors for poster submissions should present information about studies of benefit to the multiple sclerosis scientific and/or clinical community. The work of authors who are industry employees will be considered provided that the authors are employed in the scientific and/or medical divisions. The work of authors in industry sales or marketing posts will not be considered for inclusion in the scientific poster session. This policy shall apply to work submitted individually or in a co-authoring capacity.

The title should be no more than 150 characters and should be in appropriate upper and lower cases.

Authors can make changes to their abstract anytime before the submission site closes and the review process begins. After the final decision on acceptance has been made by the Abstract Review Committee, another two weeks will be given to the authors to make changes to their abstracts. After this period, all changes must be made in writing by emailing the CMSC at [email protected]. Please note that we cannot guarantee that these changes can be made and that they may or may not be included in the published version of the abstract.

Changes to poster presenters need not be communicated to CMSC. Changes to platform presenters need to be emailed to CMSC as soon as possible. We print the annual meeting program book (with platform presenters names) six weeks before the meeting.

There is no fee to submit an abstract.

Yes, we do accept previously presented or published abstracts (encore presentations).

The body of the abstract should not exceed 2,500 characters including spaces.

Authors can make changes to their abstract anytime before the submission site closes and the review process begins. After the final decision on acceptance has been made by the Abstract Review Committee, another two weeks will be given to the authors to make changes to their abstracts. After this period, all changes must be made in writing by emailing the CMSC at [email protected]. Speaker’s Corner is open for changes up to one week after notifications are sent out. After one week, please note that we cannot guarantee that these changes can be made and that they may or may not be included in the published version of the abstract.

Changes to poster presenters need not be communicated to CMSC. Changes to platform presenters need to be emailed to CMSC as soon as possible. We print the annual meeting program book (with platform presenters names) six weeks before the meeting.

ACCEPTED POSTERS

CMSC does not have formatting guidelines for posters. The only requirement is that it should fit the 4 feet high and 8 feet wide poster board ( the actual board display area is 46 inches in height and 94 inches wide due to the metal border around the boards).

QR codes are permitted.

Yes, you may assign another presenting author.

The link to update the abstract information was emailed to the contact and presenting author. If you did not get the email, please contact us at [email protected].

The poster sessions is on Thursday, June 1, at 5:15 pm – 7:15 pm.

Poster boards will be ready for posters on Wed, May 31 in the Exhibit Hall. The size of the poster board is 48×96 inches or 4×8 feet (height x width). The actual display area is 46 inches in height and 94 inches in width due to the metal border around the boards. The boards are cloth-backed and materials can be attached with either Velcro or pushpins. CMSC will supply the pushpins.

Yes, each poster board is going to be labeled with the Final ID number of the abstract.

CMSC is not responsible for your travel arrangements and registration. Please go to www.mscare.org/register for information. Abstract authors can register using the special early rate anytime using a special code. If you have not received the code yet, please email CMSC at [email protected].

Please note that the Consortium of MS Centers is changing the embargo date from May 30 to May 25.

The reason for the early lifting of embargo is that the International Journal of MS Care Supplement with the QR Code to the online abstract content will be mailed out around May 25.  The online content will be available at www.ijmsc.org by then. 

If you have any questions or concerns, please email us at [email protected]. Exceptions may be granted by submitting a request to the CMSC at [email protected].

Presenters are responsible to taking down their posters after the poster session. The CMSC and the Gaylord Rockies Resort & Convention Center are not responsible for poster left after tear-down. Tear-down for the 2023 annual meeting is on June 1st at 7:15pm.

We don’t have a preferred poster printer but Freeman Company, the official event partner of the CMSC, can print posters. If you opt to print the poster with Freeman, you may be able to pick it up onsite. The cost of printing might vary so please contact Freeman for more information. For those who would like their poster printed by Freeman, send an email to [email protected] and use the subject line below so that the team can route the request appropriately.

Subject: CMSC (505126)_Poster Printing Needs_(Presenter or Company Name)

If you would like a poster tube, please let the Freeman team know in advance.

The poster board is 4×8 feet or 48×96 inches (height x width). The actual board display area is 46 inches in height and 94 inches wide due to the metal border around the boards. The boards are cloth-backed and materials can be attached with either Velcro or pushpins. CMSC will supply the pushpins.

ACCEPTED PLATFORMS

The 2023 CMSC annual meeting is in-person.  

  • Update your abstract if you have any changes by March 24
  • Confirm your attendance by May 2.
  • Upload your PowerPoint by May 5.  The Continuing Education team needs to make sure all presentations are free of commercial bias.  If you have changes after that, please bring your file to the speaker-ready room when you arrive at the hotel.

The 2023 CMSC annual meeting is in-person.  If you cannot present in-person, please let us know as soon as possible so we may assign another platform presentation.

  • Please use the widescreen 16:9 slide aspect ratio for your PowerPoint presentation.
  • Submitted presentations will be made available to our attendees via our website and mobile app beginning the week of May 22nd. Presentations will be converted to pdf format with a caution to learners that slides are not permitted for use without specific approval from the author. If you do not wish to share your presentation with attendees, please email Tina Trott at [email protected] by Friday, May 19th.

Each platform/oral presentation is twenty (20) minutes long.  Fifteen (15) minutes for presentation and five (5) minutes for Q&A.

The schedule will be emailed to all presenting and contact authors before end of April.  It is also going to be available from this website.  Click on HOME and then click on the Program Brochure button.

Yes, you may assign another presenting author.

The link to update the abstract information was emailed to the contact and presenting author. If you did not get the email, please contact us at [email protected].

All platform presentations will be held on Thursday, June 1.  Room assignments will be emailed to the contact and presenting authors.  They will also be in the program book and the mobile app.

CMSC is not responsible for your travel arrangements and registration. Please go to www.mscare.org/register for information. Abstract authors can register using the special early rate anytime using a special code. If you have not received the code yet, please email CMSC at [email protected].

Please note that the Consortium of MS Centers is changing the embargo date from May 30 to May 25.

The reason for the early lifting of embargo is that the International Journal of MS Care Supplement with the QR Code to the online abstract content will be mailed out around May 25.  The online content will be available at www.ijmsc.org by then. 

If you have any questions or concerns, please email us at [email protected]. Exceptions may be granted by submitting a request to the CMSC at [email protected].

You have to upload your PowerPoint file by May 5.  This will give the Continuing Education team enough time to review the content for fair balance, scientific objectivity, and the appropriateness of patient care recommendations made to learners.

If the presenter has changes after uploading the file, he/she/they may bring the file to the speaker-ready room when he/she/they arrive at the annual meeting.  We strongly suggest bringing the file to the speaker-ready room no later than 12pm on Thursday, June 1.