FAQ

ACCEPTED ABSTRACTS

For poster presenters:

  • Update your abstract if you have any changes (by July 9)
  • Schedule your 4-minute audio recording with 5 slides for the VIRTUAL PRESENTATION. 
  • Prepare your 5 slides for the VIRTUAL PRESENTATION.  Upload the day before the recording.  The upload link is provided in the confirmation email when you scheduled your recording.
  • Confirm your attendance for the IN-PERSON presentation by October 1.
  • Prepare your poster for the IN-PERSON presentation.
  • Upload the PDF of your poster for the IN-PERSON presentation by October 15.

All abstracts accepted in the PLATFORM/ORAL session are going to present IN-PERSON.  There is no virtual presentation for platforms.

  • Update your abstract if you have any changes (by July 9)
  • Confirm your attendance for the IN-PERSON platform presentation by October 1.
  • Prepare your PowerPoint for the IN-PERSON presentation.
  • Upload your PowerPoint by October 1.  The Continuing Education team needs to make sure all presentations are commercial interest free.  If you have changes after that, please bring your file to the speaker-ready room when you arrive at the hotel.

CMSC understands that there are still some travel restrictions and hesitations due to the pandemic, so we are allowing VIRTUAL ONLY presentations.  Please note that the last day to record is August 6.

We do encourage you to please send us your printed poster and we will hang it for you.  We suggest adding information on how to contact you for questions.

The poster board is 4×8 feet or 48×96 inches (height x width). The actual board display area is 46 inches in height and 94 inches wide due to the metal border around the boards. The boards are cloth-backed and materials can be attached with either Velcro or pushpins. CMSC will supply the pushpins.

Presenters will pre-record a 4-minute highlights of their study.  Five slides will run with the recording.  

Please click here (https://www.dropbox.com/s/t6b5jii7iemq14b/Poster%20Demo.mp4?dl=0 ) to view a demo of the virtual presentation.  

Please click on this link to schedule your recording: https://calendly.com/preconvirtual3/cmsc-poster-recordings/2021-08-06T09:00:00-04:00?month=2021-08&date=2021-08-06

If you have multiple presentations, please schedule each separately.  

IMPORTANT:
Please add your Abstract ID (e.g. 8092) to your name when scheduling.
Example: 8092-Rachelle Ramirez

Should you need to cancel or reschedule your recording session, there will be links (unique to your session) to do so at the bottom of calendar invite that will be sent to you after you confirm your appointment(s).  

Please upload your Powerpoint slides at least 24 hours prior to your scheduled recording session. 

We also ask that you name the file using the following convention:  Paper ID-Name of your paper

Link to upload your slides:

https://www.dropbox.com/request/J1hh3rHRbx6wnL2lqZDh

We are contracting with Precon company to do all our recordings. They are primarily going to use the Zoom platform to record via the web. If you have any issues or restrictions using Zoom, please let us know ASAP by emailing us at [email protected] and/or [email protected]

The virtual poster session is opening the same time as the CMSC Virtual Meeting on October 25.

Only registered virtual attendees will be able to access the virtual poster session.  

After two weeks, we will open the page to the public.

No, virtual poster session will only have the pre-recorded audio with the slides.  We will also attach a link to your poster PDF.  

CMSC does not have formatting guidelines for posters. The only requirement is that it should fit the 4 feet high and 8 feet wide poster board ( the actual board display area is 46 inches in height and 94 inches wide due to the metal border around the boards).

QR codes are permitted.

Yes, you may assign another presenting author.

The link to update the abstract information was emailed to the contact and presenting author. If you did not get the email, please contact us at [email protected].

Yes, we encourage authors who cannot join us in-person to please send their printed posters to us.  

Please send your poster NO EARLIER THAN OCTOBER 23.

Package should be labeled as:

ATTN: Hold for “Rachelle Ramirez/CMSC Annual Meeting 10/23/2021/POSTER LABEL
ROSEN SHINGLE CREEK
9939 Universal Blvd
Orlando, FL 32819
Guest phone number: (347)470-8688

CMSC will have one on-site poster session. It will be on October 26, Tuesday, at 5:00 – 7:00 pm in the Exhibit Hall Area of the Rosen Shingle Creek Hotel.  A virtual poster session is being planned as well.

Poster boards will be ready for posters on Monday, October 25th at 12:00 pm. Location will be provided at a later date. The size of the poster board is 48×96 inches or 4×8 feet (height x width). The actual display area is 46 inches in height and 94 inches in width due to the metal border around the boards. The boards are cloth-backed and materials can be attached with either Velcro or pushpins. CMSC will supply the pushpins.

Yes, each poster board is going to be labeled with the Final ID number of the abstract.

CMSC is not responsible for your travel arrangements and registration. Please go to www.mscare.org/register for information. Abstract authors can register using the special early rate anytime using a special code. If you have not received the code yet, please email CMSC at [email protected].

Abstracts accepted for oral and poster presentations at the 2021 CMSC Annual Meeting are embargoed until October 25th at 12pm (PST). Exceptions may be granted by submitting a request to the CMSC at [email protected].

Presenters are responsible to taking down their posters after the poster session. The CMSC and the Rosen Shingle Creek Hotel are not responsible for poster left after tear-down. Tear-down for the 2021 annual meeting is on October 26th at 7:00 pm.

We don’t have a preferred poster printer but Freeman Company, the official event partner of the CMSC, can print posters. If you opt to print the poster with Freeman, you may be able to pick it up onsite. The cost of printing might vary so please contact Freeman for more information. For those who would like their poster printed by Freeman, please contact the Freeman team at [email protected] and her team will assist with layout, production, delivery, and installation. Please be sure to note in the subject line “CMSC Orlando Poster”. If you would like a poster tube, please let the Freeman team know in advance.

You have to upload your PowerPoint file by October 1.  This will give the Continuing Education team enough time to review the contents for commercial interests.

If the presenter has changes after uploading the file, he/she/they may bring the file to the speaker-ready room when he/she/they arrive at the annual meeting.  We strongly suggest bringing the file to the speaker-ready room no later than 11 am on October 26.

SUBMISSION PROCESS

For questions regarding content, rules, and guidelines, please contact Jennifer Pichardo at [email protected] or at (201) 487-1050 x 115.

For technical support, contact [email protected].

Emails are monitored seven days a week from 7:00am-11:00pm Eastern Time or you can call +1 401.334.0220 Mon-Fri from 8:00am-6:00pm Eastern Time.

CMSC does not have a limit on the number of submission per first author. But we strongly suggest that no individual presents more than two posters.

Authors may withdraw their submission online before the submission site closes. After this, withdrawals can only be made by emailing the CMSC at [email protected]. However, not all withdrawals will be reflected in print publications.

If no author is available to present the abstract, please inform us as soon as possible. Authors not notifying the CMSC staff of the withdrawal on time will be subject to sanctioning.

In step 1 of the submission process, choose your presentation format (poster of platform) and the category which accurately reflects your submission. Please note that the Abstract Committee will make the final decision on the presentation type but will take into consideration your preferred format.

Platform presentations will be held on Tuesday, October 26th between 2:45 and 4:45 pm. The exact time of each presentation will be determined at a later date. Each presenter is usually given 15 minutes for presentation and 5 minutes for Q&A.

All posters will be presented on Tuesday, October 26th between 5:00 and 7:00 pm. Authors are requested to stand by their posters at 5:30 pm – 6:30 pm.

Authors for poster submissions should present information about studies of benefit to the multiple sclerosis scientific and/or clinical community. The work of authors who are industry employees will be considered provided that the authors are employed in the scientific and/or medical divisions. The work of authors in industry sales or marketing posts will not be considered for inclusion in the scientific poster session. This policy shall apply to work submitted individually or in a co-authoring capacity.

The title should be no more than 150 characters and should be in appropriate upper and lower cases.

Authors can make changes to their abstract anytime before the submission site closes and the review process begins. After the final decision on acceptance has been made by the Abstract Review Committee, another two weeks will be given to the authors to make changes to their abstracts. After this period, all changes must be made in writing by emailing the CMSC at [email protected]. Please note that we cannot guarantee that these changes can be made and that they may or may not be included in the published version of the abstract.

Changes to poster presenters need not be communicated to CMSC. Changes to platform presenters need to be emailed to CMSC as soon as possible. We print the annual meeting program book (with platform presenters names) six weeks before the meeting.

There is no fee to submit an abstract.

Yes, we do accept previously presented or published abstracts (encore presentations).

The body of the abstract should not exceed 2,500 characters including spaces.

Authors can make changes to their abstract anytime before the submission site closes and the review process begins. After the final decision on acceptance has been made by the Abstract Review Committee, another two weeks will be given to the authors to make changes to their abstracts. After this period, all changes must be made in writing by emailing the CMSC at [email protected]. Speaker’s Corner is open for changes up to one week after notifications are sent out. After one week, please note that we cannot guarantee that these changes can be made and that they may or may not be included in the published version of the abstract.

Changes to poster presenters need not be communicated to CMSC. Changes to platform presenters need to be emailed to CMSC as soon as possible. We print the annual meeting program book (with platform presenters names) six weeks before the meeting.