FAQ

SUBMISSION PROCESS

For questions regarding content, rules, and guidelines, please contact Jennifer Pichardo at [email protected] or at (201) 487-1050 x 115.

For technical support, contact [email protected].

Emails are monitored seven days a week from 7:00am-11:00pm Eastern Time or you can call +1 401.334.0220 Mon-Fri from 8:00am-6:00pm Eastern Time.

CMSC does not have a limit on the number of submission per first author. But we strongly suggest that no individual presents more than two posters.

Authors may withdraw their submission online before the submission site closes. After this, withdrawals can only be made by emailing the CMSC at [email protected]. However, not all withdrawals will be reflected in print publications.

If no author is available to present the abstract, please inform us as soon as possible. Authors not notifying the CMSC staff of the withdrawal on time will be subject to sanctioning.

In step 1 of the submission process, choose your presentation format (poster of platform) and the category which accurately reflects your submission. Please note that the Abstract Committee will make the final decision on the presentation type but will take into consideration your preferred format.

Platform presentations will be held on Tuesday, October 26th between 2:45 and 4:45 pm. The exact time of each presentation will be determined at a later date. Each presenter is usually given 15 minutes for presentation and 5 minutes for Q&A.

All posters will be presented on Tuesday, October 26th between 5:00 and 7:00 pm. Authors are requested to stand by their posters at 5:30 pm – 6:30 pm.

Authors for poster submissions should present information about studies of benefit to the multiple sclerosis scientific and/or clinical community. The work of authors who are industry employees will be considered provided that the authors are employed in the scientific and/or medical divisions. The work of authors in industry sales or marketing posts will not be considered for inclusion in the scientific poster session. This policy shall apply to work submitted individually or in a co-authoring capacity.

The title should be no more than 150 characters and should be in appropriate upper and lower cases.

Authors can make changes to their abstract anytime before the submission site closes and the review process begins. After the final decision on acceptance has been made by the Abstract Review Committee, another two weeks will be given to the authors to make changes to their abstracts. After this period, all changes must be made in writing by emailing the CMSC at [email protected]. Please note that we cannot guarantee that these changes can be made and that they may or may not be included in the published version of the abstract.

Changes to poster presenters need not be communicated to CMSC. Changes to platform presenters need to be emailed to CMSC as soon as possible. We print the annual meeting program book (with platform presenters names) six weeks before the meeting.

There is no fee to submit an abstract.

Yes, we do accept previously presented or published abstracts (encore presentations).

The body of the abstract should not exceed 2,500 characters including spaces.

Authors can make changes to their abstract anytime before the submission site closes and the review process begins. After the final decision on acceptance has been made by the Abstract Review Committee, another two weeks will be given to the authors to make changes to their abstracts. After this period, all changes must be made in writing by emailing the CMSC at [email protected]. Speaker’s Corner is open for changes up to one week after notifications are sent out. After one week, please note that we cannot guarantee that these changes can be made and that they may or may not be included in the published version of the abstract.

Changes to poster presenters need not be communicated to CMSC. Changes to platform presenters need to be emailed to CMSC as soon as possible. We print the annual meeting program book (with platform presenters names) six weeks before the meeting.

ACCEPTED POSTERS

CMSC does not have formatting guidelines for posters. The only requirement is that it should fit the 4 feet high and 8 feet wide poster board ( the actual board display area is 46 inches in height and 94 inches wide due to the metal border around the boards).

QR codes are permitted.

Yes, you may assign another presenting author.

The link to update the abstract information was emailed to the contact and presenting author. If you did not get the email, please contact us at [email protected].

Yes, we encourage authors who cannot join us in-person to please send their printed posters to us.  

Please send your poster NO EARLIER THAN OCTOBER 23.

Package should be labeled as:

ATTN: Hold for “Rachelle Ramirez/CMSC Annual Meeting 10/23/2021/POSTER LABEL
ROSEN SHINGLE CREEK
9939 Universal Blvd
Orlando, FL 32819
Guest phone number: (347)470-8688

Poster boards will be ready for posters on Monday, October 25th at 12:00 pm. Location will be provided at a later date. The size of the poster board is 48×96 inches or 4×8 feet (height x width). The actual display area is 46 inches in height and 94 inches in width due to the metal border around the boards. The boards are cloth-backed and materials can be attached with either Velcro or pushpins. CMSC will supply the pushpins.

Yes, each poster board is going to be labeled with the Final ID number of the abstract.

CMSC is not responsible for your travel arrangements and registration. Please go to www.mscare.org/register for information. Abstract authors can register using the special early rate anytime using a special code. If you have not received the code yet, please email CMSC at [email protected].

Abstracts accepted for oral and poster presentations at the 2021 CMSC Annual Meeting are embargoed until October 25th at 12pm (EST). Exceptions may be granted by submitting a request to the CMSC at [email protected].

Presenters are responsible to taking down their posters after the poster session. The CMSC and the Rosen Shingle Creek Hotel are not responsible for poster left after tear-down. Tear-down for the 2021 annual meeting is on October 26th at 7:00 pm.

We don’t have a preferred poster printer but Freeman Company, the official event partner of the CMSC, can print posters. If you opt to print the poster with Freeman, you may be able to pick it up onsite. The cost of printing might vary so please contact Freeman for more information. For those who would like their poster printed by Freeman, send an email to [email protected] and use the subject line below so that the team can route the request appropriately.

Subject: CMSC (505126)_Poster Printing Needs_(Presenter or Company Name)

If you would like a poster tube, please let the Freeman team know in advance.

The poster board is 4×8 feet or 48×96 inches (height x width). The actual board display area is 46 inches in height and 94 inches wide due to the metal border around the boards. The boards are cloth-backed and materials can be attached with either Velcro or pushpins. CMSC will supply the pushpins.

ACCEPTED PLATFORMS

All abstracts accepted in the PLATFORM/ORAL session are going to present IN-PERSON.  There is no virtual presentation for platforms.

  • Update your abstract if you have any changes (by July 9)
  • Confirm your attendance for the IN-PERSON platform presentation by October 1.
  • Prepare your PowerPoint for the IN-PERSON presentation.
  • Upload your PowerPoint by October 1.  The Continuing Education team needs to make sure all presentations are commercial interest free.  If you have changes after that, please bring your file to the speaker-ready room when you arrive at the hotel.

New information 9.9.2021
Due to several requests from platform presenters, CMSC has decided to pre-record ALL platform presentations. Those who can attend the meeting onsite will still present LIVE.  Those who cannot come to the meeting will have their pre-recorded presentation played during the PLATFORM SESSION on TUESDAY, OCT 26.  All pre-recorded presentations will be available on the website.  There are no plans for virtual Q&A right now.

No, CMSC doesn’t have a PowerPoint template for platform slides.  We also do not have formatting requirements.  The number of slides depends on the time limit you have. 

All platform presentations for the 2021 meeting, except for Neuroimaging, will have 12 minutes for presentation and 3 minutes for Q&A. Neuroimaging presenters will have 15 minutes for presentation and 5 minutes for Q&A.
The reason for the difference in the timing is that, for 2021, we have 8 accepted abstracts for each platform category, except for Neuroimaging, which has 6.

The schedule will be emailed to all presenting and contact authors on October 4.  It is also available from this website.  Click on HOME and then click on the Program Brochure button.

Yes, you may assign another presenting author.

The link to update the abstract information was emailed to the contact and presenting author. If you did not get the email, please contact us at [email protected].

All platform presentations will be held on October 26, Tuesday.  Room assignments will be emailed to the contact and presenting authors.  They will also be in the program book and the mobile app.

The speaker-ready room is going to be in Suwannee 11.

CMSC is not responsible for your travel arrangements and registration. Please go to www.mscare.org/register for information. Abstract authors can register using the special early rate anytime using a special code. If you have not received the code yet, please email CMSC at [email protected].

Abstracts accepted for oral and poster presentations at the 2021 CMSC Annual Meeting are embargoed until October 25th at 12pm (PST). Exceptions may be granted by submitting a request to the CMSC at [email protected].

You have to upload your PowerPoint file by October 1.  This will give the Continuing Education team enough time to review the contents for commercial interests.

If the presenter has changes after uploading the file, he/she/they may bring the file to the speaker-ready room when he/she/they arrive at the annual meeting.  We strongly suggest bringing the file to the speaker-ready room no later than 11 am on October 26.