FAQ

The poster board is 4×8 feet or 48×96 inches (height x width). The actual board display area is 46 inches in height and 94 inches wide due to the metal border around the boards. The boards are cloth-backed and materials can be attached with either Velcro or pushpins. CMSC will supply the pushpins.

For questions regarding content, rules, and guidelines, please contact Jennifer Pichardo at jpichardo@mscare.org or at (201) 487-1050 x 115.
For technical support, contact cmsc@confex.com. Emails are monitored seven days a week from 7:00am-11:00pm Eastern Time or you can call +1 401.334.0220 Mon-Fri from 8:00am-6:00pm Eastern Time.

Presenters are responsible to taking down their posters after the poster session. The CMSC and the Orlando World Center Marriott are not responsible for poster left after tear-down. Tear-down for the 2020 annual meeting is on May 28th at 7:00 pm.

Authors can make changes to their abstract anytime before the submission site closes and the review process begins. After the final decision on acceptance has been made by the Abstract Review Committee, another two weeks will be given to the authors to make changes to their abstracts. After this period, all changes must be made in writing by emailing the CMSC at jpichardo@mscare.org. Speaker’s Corner is open for changes from February 29- March 10, 2020. After March 10th please note that we cannot guarantee that these changes can be made and that they may or may not be included in the published version of the abstract.

Changes to poster presenters need not be communicated to CMSC. Changes to platform presenters need to be emailed to CMSC as soon as possible. We print the annual meeting program book (with platform presenters names) six weeks before the meeting.

CMSC does not have a limit on the number of submission per first author. But we strongly suggest that no individual presents more than two posters.

Authors may withdraw their submission online before the submission site closes on January 10, 2020. After this, withdrawals can only be made by emailing the CMSC at jpichardo@mscare.org. However, not all withdrawals will be reflected in print publications.

If no author is available to present the abstract, please inform us as soon as possible. Authors not notifying the CMSC staff of the withdrawal on time will be subject to sanctioning.

In step 1 of the submission process, choose your presentation format (poster of platform) and the category which accurately reflects your submission. Please note that the Abstract Committee will make the final decision on the presentation type but will take into consideration your preferred format.

Platform presentations will be held on Thursday, May 28 between 2:45 and 4:45 pm. The exact time of each presentation will be determined at a later date. Each presenter is usually given 15 minutes for presentation and 5 minutes for Q&A.

All posters will be presented on Thursday, May 28 between 5:00 and 7:00 pm. Authors are requested to stand by their posters at 5:30 pm – 6:30 pm.

Authors for poster submissions should present information about studies of benefit to the multiple sclerosis scientific and/or clinical community. The work of authors who are industry employees will be considered provided that the authors are employed in the scientific and/or medical divisions. The work of authors in industry sales or marketing posts will not be considered for inclusion in the scientific poster session. This policy shall apply to work submitted individually or in a co-authoring capacity.

The title should be no more than 150 characters and should be in appropriate upper and lower cases.

The body of the abstract should not exceed 2,500 characters including spaces.

We don’t have a preferred poster printer but Freeman Company, the official event partner of the CMSC, can print posters. If you opt to print the poster with Freeman, you may be able to pick it up onsite. The cost of printing might vary so please contact Freeman for more information. For those who would like their poster printed by Freeman, please contact the Freeman team at ExhibitorSupportTeam@freemanco.com and her team will assist with layout, production, delivery, and installation. Please be sure to note in the subject line “CMSC Orlando Poster”. If you would like a poster tube, please let the Freeman team know in advance.

CMSC does not have formatting guidelines for posters. The only requirement is that it should fit the 4 feet high and 8 feet wide poster board ( the actual board display area is 46 inches in height and 94 inches wide due to the metal border around the boards).

QR codes are permitted.

Authors can make changes to their abstract anytime before the submission site closes and the review process begins. After the final decision on acceptance has been made by the Abstract Review Committee, another two weeks will be given to the authors to make changes to their abstracts. After this period, all changes must be made in writing by emailing the CMSC at jpichardo@mscare.org. Please note that we cannot guarantee that these changes can be made and that they may or may not be included in the published version of the abstract.

Changes to poster presenters need not be communicated to CMSC. Changes to platform presenters need to be emailed to CMSC as soon as possible. We print the annual meeting program book (with platform presenters names) six weeks before the meeting.

Yes, you may assign another presenting author.

The link to update the abstract information was emailed to the contact and presenting author. If you did not get the email, please contact us at jpichardo@mscare.org.

Yes, as long as you do this by March 10, 2020. The link to update your author information should be in the acceptance email the contact and presenting authors received. These changes should be made in the Speaker’s Corner online.

CMSC only has one poster session. It will be on May 28, Thursday, at 5:00 – 7:00 pm in the Exhibit Hall Area of the Orlando World Center Marriott.

Poster boards will be ready for posters on Wednesday, May 27th at 12:00 pm. Location will be provided at a later date. The size of the poster board is 48×96 inches or 4×8 feet (height x width). The actual display area is 46 inches in height and 94 inches in width due to the metal border around the boards. The boards are cloth-backed and materials can be attached with either Velcro or pushpins. CMSC will supply the pushpins.

Yes, each poster board is going to be labeled with the Final ID number of the abstract.

CMSC is not responsible for your travel arrangements and registration. Please go to www.mscare.org/register for information. Abstract authors can register using the early rate anytime using a special code. If have not received the code yet, please email CMSC at jpichardo@mscare.org.

Abstracts accepted for oral and poster presentations at the 2020 CMSC Annual Meeting are embargoed until May 27th at 12pm (EST). Exceptions may be granted by submitting a request to the CMSC at jpichardo@mscare.org.

There is no fee to submit an abstract.

Yes, we do accept previously presented or published abstracts (encore presentations).