August 2, 2021: The leadership of the CMSC is monitoring the COVID-19  situation very carefully.  We are in contact with appropriate State and Federal agencies for guidance.  All decisions with be shared with delegates, faculty, and supporters immediately.  At the present time, we are not changing our plans but may do so, based on the above guidance.  Thank you for your patience and continued support of the CMSC and our mission in multiple sclerosis.

  • Your Safety
  • General Information
  • Registration
  • Abstracts
  • Independently Supported Symposia
  • Support, Exhibits, and Affiliates
  • Patient Program
  • Travel and Housing
  • Scholarships
  • Safety Protocols
  • COVID Testing Onsite
  • Letter from the CMSC

CMSC 2021 Annual Meeting Health and Safety Protocols

Your safety and well-being are our number one priority. The CMSC is working closely with the Rosen Shingle Creek, the CDC, our conference management team at ConferenceDirect, the state of Florida, our exhibitors, and other partners to create health and safety protocols during the 2021 CMSC Annual Meeting.

Before Leaving Home:

Upon Arrival at the Airport in Orlando:

  • The CMSC is providing shuttle transfers upon arrivals on Sunday afternoon and Monday and for departures after 10:00 am on Thursday (CMSC attendees, faculty, exhibitors and supporters only.) All buses will be socially distanced/at 50% capacity. Please see details under Travel and Housing Tab.

Onsite During the Event:

  • HealthShield App: The HealthShield app will be required for use by all attendees. You will be sent a daily health screening, which will need to be completed for entry into the convention center. In approximately 4 weeks, you will be sent instructions about downloading the HealthShield app onto your mobile device.

  • Following relevant guidance provided by the Center for Disease Control (CDC), ALL ATTENDEES are required to wear masks indoors. Masks are encouraged but not required for outdoor networking events. Face shields will be provided by the CMSC at the registration desk for poster presenters and for others who wish to use them.

  • We must maintain appropriate social distancing during classes, lectures, exhibit hall hours, Product Theaters, and networking events. Seating during sessions and meals will be appropriately spaced based on the CDC and WHO guidelines.

  • Session rooms will be kept at 50% capacity.

  • Hand sanitation stations will be placed throughout the Exhibit Hall. The CMSC will provide enhanced cleaning throughout the Exhibit Hall every night.

  • Avoid handshaking. Elbow bumps, shaka signs, sign-language waves, and the Namaste are highly encouraged!

  • The Rosen Shingle Creek hotel has adjusted its food and beverage service to be as safe as possible, such as: Additional wait staff will be present to ensure the menu items will not be compromised. Coffee urns will have reduced touch points during breaks. If we offer plated meals, the only items pre-set are covered water glasses and rolled silverware. All items will be set with service by course. Condiments will be personalized to avoid passing and sharing.

  • Informal networking outside the conference schedule is available for all comfort levels; public spaces, bars and restaurants with both indoor and outdoor space are open. All areas of the hotel are open. Based on current contact tracing advice from health authorities, if you test positive for COVID-19 up to 14 days after returning home, please notify the CMSC via e-mail at [email protected]

Currently, these health and safety measures are in place and are subject to change. Any violation of the Attendee COVID-19 Health & Safety Policy may result in prohibiting entry to the Annual Meeting or removal from the event.

IN CLOSING AND AS A REMINDER: CMSC joins other major healthcare associations in calling for healthcare professionals, including our attendees, to be vaccinated. https://www.aamc.org/news-insights/press-releases/major-health-care-professional-organizations-call-covid-19-vaccine-mandates-all-health-workers

September 5, 2021

Dear Colleagues:
Happy end of the summer. We are looking forward to our Annual Meeting on October 25-28, 2021 in Orlando. The leadership of the CMSC will be providing you with an annual meeting full of information, opportunities for collaboration, and many learning experiences. We also have a number of services and checks in place to maintain your safety and well-being. In a previous update, we did request that all participants observe strict safety measures, recommending that off-site events are limited and without risk. We are not restricting them but asking that you use your best judgment when you are planning your schedule. We are pleased to inform you that the CMSC has arranged for a medical concierge service to be onsite on Tuesday and Wednesday, October 26 and 27, 1-3pm each day, to provide you with both rapid COVID-19 testing as well as PCR tests which many of you will need to facilitate your travel. Each person tested must assume the cost of the procedure.  Please let us know if there is anything else you might suggest to accommodate your needs. Be well; be safe.
See you soon.

August 31, 2021

Dear Colleagues:

Last week you received guidance regarding the protections that CMSC, at this time, plans to utilize for our hybrid meeting scheduled for October 25-28, 2021. We are aware of the situation in Florida and are ready to make any necessary changes, including converting our event to a virtual meeting, should the situation worsen and if a state of emergency is declared by the governor of Florida.  

We are also aware that many of you have already made extensive plans to attend, including purchasing airline tickets, making hotel reservations, and registering for the live meeting. The Board of Governors wants to assure you that your safety and the safety of your family, friends, colleagues, and patients is our primary concern. After much deliberation, we believe that, with all of our cooperation with the established safety protocols, this meeting can be conducted safely.

Based on currently available data and Centers for Disease Control (CDC) guidelines at this time, we can feel confident that those of us who are fully vaccinated will have considerably lower risk for COVID-19. 

PLEASE NOTE:

The CMSC joins other major healthcare associations in calling for healthcare professionals, including our attendees, to be vaccinated.   https://www.aamc.org/news-insights/press-releases/major-health-care-professional-organizations-call-covid-19-vaccine-mandates-all-health-workers 

One of the main concerns is that people (including vaccinated individuals) could have COVID-19 and be asymptomatic and unknowingly expose others upon their return home, especially those that are considered  vulnerable. The CMSC shares that concern. We recommend that attendees consider obtaining an antigen test within 3-5 days of their return home and not see patients until they receive negative results. This is the currently recommended protocol for people traveling in and out of the USA.

We believe that all of our educated and healthcare-focused attendees will be fully vaccinated and will, without exception, follow the recommendations listed below:  

  • Utilize masks covering nose and mouth at all times while indoors (Faculty may opt to use face shields provided by the CMSC while they are presenting).
  • Eat your meals in designated areas.
  • Read the safety protocol attached to this update and follow the rules.

If we do this, we believe we can have a safe and successful hybrid meeting.  Please note that any faculty or registered delegate may opt to participate virtually without penalty.  We MUST have the faculty decision no later than September 8th. NO EXCEPTIONS. Delegates must make their decision to switch to virtual registration or vice versa no later than October 15, 2021. The cancellation deadline is still October 4th. Faculty must communicate with Susan Ratti [email protected]; delegates to Elizabeth Porco [email protected]. Those of you who are involved in Product Theaters and Independently Supported Satellites should communicate with your sponsors/medical education companies for options. 

CMSC faculty who wish to participate virtually will be able to pre-record their presentations or live stream them based on room assignments and equipment location. We will work with you to accommodate your specific needs.

By observing these recommendations and protections that we have put in place and expecting that our attendees, faculty, and exhibitors will be 100% adherent, we can minimize risks associated with contracting SARS-CoV-2 and developing COVID-19 and safely return to our homes, families, and patient care after the meeting. For additional questions or concerns, please email June Halper directly at [email protected]. Thank you for your cooperation and support during these unusual circumstances. Be safe and be well.

Event Information

Please Join Us at the 2021 CMSC Annual Meeting

The leading research and educational conference for MS healthcare professionals in North America.

Conference Address

Rosen Shingle Creek
9939 Universal Blvd
Orlando, FL 32819

Press Registration

To receive press registration at no cost, please contact Ryan Francia at [email protected] or call 201-487-1050, ext. 103 for the code to register. Be prepared to provide your press credentials.

Additional
Information

Payment can be made by one of the following methods:

  • Check (payable in US Dollars to CMSC)
    Mail checks to: CMSC: 3 University Plaza Drive, Suite 116, Hackensack, New Jersey 07601 USA
  • Visa, Mastercard, American Express or Discover.

A $50 fee will be charged for any returned checks.

PLEASE READ THE NEW POLICIES FOR CLARIFICATION.

Although many Pandemic restrictions are now being lifted throughout the United States, we know how difficult the decision can be to make travel arrangements.  We are revising our Event Registration cancellation policy:

  • All cancellations must be confirmed in writing.
  • Registration Cancellations made by Oct 4, 2021 will receive full refund.
  • There will be no refunds for Registration cancellations after Oct 4, 2021.
  • Individual hotel room cancellations are required by 4pm no later than 5 days prior to arrival to avoid a charge of one night’s room and tax. This excludes Affiliate Guestroom Blocks.

A confirmation notice will be generated upon successful registration.  Please print this confirmation for your records.

The Consortium of Multiple Sclerosis Centers provides scholarships to MS professionals who require financial assistance. Applicants must meet defined criteria to be eligible for a support. Scholarship application will be available May 1, 2021.

Abstracts

WE ARE NOW ACCEPTING SUBMISSIONS FOR LATE-BREAKING ABSTRACTS. 

Annual Meeting Dates: October 25 – 28
Location: Rosen Shingle Creek | Orlando, Florida

For questions regarding content, rules, and guidelines, please contact Jennifer Pichardo at [email protected] or at (201) 487-1050 x 115.

For technical support, contact [email protected]. Emails are monitored seven days a week from 7:00am-11:00pm Eastern Time or you can call +1 401.334.0220 Mon-Fri from 8:00am-6:00pm Eastern Time.

Submission Deadline: April 30, 2021

CMSC ABSTRACTS

The Consortium of Multiple Sclerosis Centers (CMSC) invites submissions for Poster and/or Platform presentations that address timely issues involving MS basic and clinical research, patient care and treatment outcomes. Submissions that reflect collaboration between specialties are encouraged.

The categories to be highlighted include:

  • Diagnosis and Prognosis
  • Basic Science
  • Mental Health and Psychosocial Issues
  • Comprehensive Clinical Care – The Team Approach
  • Disease Modification and its Outcomes
  • Epidemiology, Genetics, and Epigenetics
  • Neuroimaging and Neurophysiology
  • Programs that Support Quality of Life
  • Rehabilitation Research and Strategies
  • Symptom Management
  • Advances in Technology
  • Patient Reported Outcomes
  • Programs and Methods of Care
  • Case Reports/Case Series

INSTRUCTIONS AND GUIDELINES

All healthcare professionals are welcome to submit abstracts. Authors need not be members of CMSC or be sponsored by a member. Acceptance will be based entirely upon the quality of the work and the appropriateness of the topic.

Submission of a proposal implies a commitment to present at the meeting. Authors of accepted abstracts must register for the conference. The CMSC cannot assist with your costs. You may apply for scholarship support but this process is separate from the abstract review and approval of your work.

CMSC STATEMENT ON COMMERCIAL INTEREST AUTHORS AND PRESENTERS

Platform Presentations: In support of improving patient care, the Consortium of Multiple Sclerosis Centers (CMSC) is jointly accredited by the Accreditation Council for Continuing Medical Education (ACCME), the Accreditation Council for Pharmacy Education (ACPE), and the American Nurses Credentialing Center (ANCC), to provide continuing education for the healthcare team. CMSC is committed to comply with the rules and guidelines set forth by these agencies to ensure that these standards are strictly followed. The work of commercial interest authors and presenters will be considered for review provided that the content focuses on basic science and not on the product or on the commercial aspects of the discovery. Acceptance of an abstract for Platform presentation depends solely on the decision of the CMSC Abstract Review Committee in consultation with the CMSC CE Committee.

Poster Presentations: Authors of poster submissions should present information about studies or projects of benefit to the multiple sclerosis scientific and/or clinical community. The work of authors who are industry employees will be considered provided that the authors are employed by the scientific and/or medical divisions. The work of authors in industry sales or marketing posts will not be considered for inclusion in the scientific poster session. This policy shall apply to work submitted individually or in a co-authoring capacity.

ACCEPTED ABSTRACTS

Review Process: The CMSC Abstract Review Committee will review all abstracts. Submissions will be evaluated for clarity, relevance to MS, originality, scientific merit, and for the purpose of resolution of any identified conflict of interest (COI) on the part of the author(s). Submissions will be evaluated on an equal basis, whether theme-related or of general interest, although preference will be given to data-based submissions for platform presentations.

Notification: No later than June 30, 2021.

Registration: All Platform and Poster presenters must register for the meeting and will be required to cover all costs related to their annual meeting attendance.

Scholarships: The Consortium of Multiple Sclerosis Centers provides scholarships to MS professionals who wish to attend the annual meeting and require financial assistance. All applicants must meet defined criteria to be eligible. Please go to the Scholarship tab to obtain full information.

TYPES OF PRESENTATIONS

Platforms: The presenters of abstracts selected as Platforms must be available to present on October 26 between 2:45 pm – 4:45 pm. The exact time of each platform presentation will be posted in the proceedings of the program. The presentation should not exceed twelve (12) minutes with three(3) minutes for questions and answers. Due to limited time, some submissions requesting platform presentations may be assigned to the poster session. Platform sessions will be awarded continuing education credit.

Posters: For abstracts selected as posters, the presenter must be available to hang the poster, and will be responsible for the material and supplies needed to present the poster. The size of the poster board is four (4) feet in height and eight (8) feet in width. Posters may be hung beginning on October 25 at 12:00 pm. There will be a Poster session on October 26 at 5:00 pm to 7:00 pm. Authors will be expected to stand by their work between 6 and 7 pm and be available for discussion during the poster session.

There is also going to be a virtual poster session.  Each presenter will have a pre-recorded 2-minute audio with 2-3 slides.

PUBLICATION

All accepted abstracts will be published for distribution during the meeting and posted on the CMSC Annual Meeting website at www.mscare.org/2021.

AWARDS

The CMSC offers a number of awards in recognition of the quality of work submitted. The CMSC Research Award will be given to the best Platform and Poster presentations of innovative research in multiple sclerosis. The Patient and Family Education Award will be given to the best Platform and Poster presentations focusing on patient and family education in MS. The Labe C. Scheinberg Award will be presented by the Foundation of the CMSC to the Platform or Poster presentation that has the greatest impact in advancing the care of people with MS. Reviewers will recommend an abstract to be considered for any of the awards.

Research and Education award winners will receive a plaque and free registration to a subsequent CMSC Annual Meeting for the first author only. The Scheinberg awardee will receive a trophy and a cash award from the Foundation of the CMSC.

VIRTUAL POSTER AND PLATFORM SESSION

In 2020, we were forced by the pandemic to cancel our onsite annual meeting and switch to virtual events.  The success of these virtual events were so great that we decided to offer both onsite and virtual sessions for our 2021 Annual Meeting.

Our abstract submission will now include a question regarding the authors’ interest to join our virtual session.  The author’s response will  not affect the Review Committee’s decision to accept or reject an abstract.  

All poster presenters are invited to join us in a virtual poster presentation.  It will be a 2-minute pre-recorded audio with 2-3 slides.  Click here to view the demo.

Whitaker Research Track Abstract

Dr. John N. Whitaker was a world famous researcher in multiple sclerosis. Not only did Dr. Whitaker engage in research himself, he encouraged budding scientists to enter the field and develop their skills and talents in this important work. The CMSC is proud to honor Dr. Whitaker’s memory by presenting the Whitaker Research Track each year as part of its annual meeting. This project of the CMSC includes the work of emerging scientists working in the field of MS. Students, post-doctoral fellows, and young investigators are encouraged to submit abstracts of their work for presentation during the Whitaker Track. A panel, headed by Dr. Michael Racke, will judge the presentations and will award the Whitaker Prize for MS Research. A monetary grant will be awarded by the Foundation of the CMSC to the winner to support his or her continued work in the field of MS. The Whitaker Platform Session will take place on Wednesday, June 2. Investigators whose abstracts are chosen will be provided with transportation, hotel accommodations for two nights and complimentary registration.

Submission Deadline: April 30, 2021

INSTRUCTIONS AND GUIDELINES

Submission of a proposal implies a commitment to present at the meeting. Authors of accepted abstracts must register for the conference. Restrictions: No continuation page, illustrations or tables are to be included. Abstracts must report work not presented or published prior to the meeting. Disclosure Statement: This statement must be completed by all authors in order for abstract to be considered.

GUIDELINES FOR SUBMISSION

  • Abstracts must be proofread carefully. Author will be responsible for correct grammar and spelling.
  • Abstract content should not exceed 2,500 characters. Spaces are included.
  • Abstract title should be no more than 150 characters, excluding spaces.
  • Abstracts submitted should not have been published or presented elsewhere prior to the CMSC meeting.
  • In support of improving patient care, the Consortium of Multiple Sclerosis Centers (CMSC) is jointly accredited by the Accreditation Council for Continuing Medical Education (ACCME), the Accreditation Council for Pharmacy Education (ACPE), and the American Nurses Credentialing Center (ANCC), to provide continuing education for the healthcare team. CMSC is committed to comply with the rules and guidelines set forth by these agencies to ensure that these standards are strictly followed. The work of commercial interest authors and presenters will be considered for review provided that the content focuses on basic science and not on the product or on the commercial aspects of the discovery. Acceptance of an abstract for Whitaker Track depends solely on the decision of the CMSC Whitaker Review Committee.
  • Slides containing scientific or clinical information may not be presented if they have been developed by a commercial interest.
  • Abstracts must follow formatting guidelines. Please make sure that all information is correct. Abstracts submitted with incomplete information will not be reviewed.

ACCEPTED ABSTRACTS

Review Process: The Whitaker Review Committee will review submissions. Submissions are evaluated for clarity, nature and originality and scientific merit. Submissions will be evaluated on an equal basis, whether theme related or of general interest, although preference will be given to data-based submissions for presentations.

Notification: June 30, 2021.

VIRTUAL SessIONS

In 2020, we were forced by the pandemic to cancel our onsite annual meeting and switch to virtual events.  The success of these virtual events were so great that we decided to offer both onsite and virtual sessions for our 2021 Annual Meeting.

Our abstract submission will now include a question regarding the authors’ interest to join our virtual session.  The author’s response will  not affect the Review Committee’s decision to accept or reject an abstract.  

More details and instructions on the virtual session will be provided as we finalize the process.  Please check back our website for updates.

Independently Supported Symposia

For questions regarding Independently Supported Symposia, please contact Tina Trott at [email protected] or at (201) 487-1050 x 102.

PRE-REGISTRATION INFORMATION

Novel Therapies: Upgrading the Standard of Care for Neuromyelitis Optica Spectrum Disorder (NMOSD)

Taking a Closer Look at Spasticity in Patients with MS: Am I Missing the Obvious?

Neuromyelitis Optica: What You Need to Know in 2021 and Beyond

Exploring the Convergence of Advances in S1P Receptor Modulation With Progress in Understanding Brain Atrophy & Cognition Measures in Multiple Sclerosis

The Role of Brain Penetrant BTK Inhibitors to Improve Outcomes in Patients with Multiple Sclerosis

Bruton Tyrosine Kinases for MS: Progress in the Development of an Emerging Therapeutic Approach

Multiple Sclerosis Management: Shedding Light on the Patient Perspective

Novel Therapies: Upgrading the Standard of Care for Neuromyelitis Optica Spectrum Disorder (NMOSD)

Monday, October 25, 9:45 am – 11:15 am

This 1.5 hour satellite symposium, presented by Dr. Claudia Lucchinetti and Dr. Dean Wingerchuk, will incorporate case-based presentations, didactic lecture, and audience participation to enhance practice-based learning. In addition, participants will be able to use the audience response keypads to participate in case studies and polling surveys.

Pre-register here: www.MLG-CMSC.com

Taking a Closer Look at Spasticity in Patients with MS: Am I Missing the Obvious?

Monday, October 25, 4:00 pm – 5:30 pm

This program features 3 expert faculty who will review the care of spasticity in patients with multiple sclerosis (MS). In particular, the content will address the burden, symptoms, and diagnosis of MS spasticity, along with expert recommendations on treatment selection. As no cure exists and not every therapeutic option works equally well for all patients with spasticity, the program will end with a review of investigational therapies being studied for the management of spasticity in patients with MS.

Registration Page URL: www.medscape.org/symposium/ms-spasticity-2021

Neuromyelitis Optica: What You Need to Know in 2021 and Beyond

Monday, October 25, 8:30 pm – 10:00 pm

Link to be provided soon

Exploring the Convergence of Advances in S1P Receptor Modulation With Progress in Understanding Brain Atrophy & Cognition Measures in Multiple Sclerosis

Tuesday, October 26, 6:30 am – 8:00 am

During the Seminars presented in this PeerView Live activity, leading experts will explore the mechanisms of action of S1PR modulators approved for the treatment of MS and highlight similarities and differences among the agents. They will also review the efficacy and safety data for these therapies, as well as their potential effects on markers of treatment response or disease progression (eg, brain atrophy, neurofilament protein levels, cognitive test results). The Workshop will also feature patient case scenarios, through which the expert faculty will model the appropriate use of S1PR modulators in the context of everyday clinical practice.

Pre-register here: http://peerview.com/Orlando21-Live

The Role of Brain Penetrant BTK Inhibitors to Improve Outcomes in Patients with Multiple Sclerosis

Wednesday, October 27, 7:00 am – 8:00 am

This interactive CME/CE program will highlight the important emerging role of Bruton’s tyrosine kinase (BTK) inhibitors as the first brain penetrant disease modifying therapy that offers opportunities to improve neuroinflammation and neurodegeneration. The expert faculty, led by Fred D. Lublin, MD, will first provide an overview of the BTK inhibitor science. Following, current clinical trial data regarding the safety and efficacy of BTK inhibitors will be analyzed, along with the clinical implications for the multiple sclerosis patient. The faculty will conclude with a discussion of best practices for shared decision making from an interprofessional perspective to improve patient outcomes and quality of life.

Pre-register here: https://academiccme.com/BTK21/

Bruton Tyrosine Kinases for MS: Progress in the Development of an Emerging Therapeutic Approach

Wednesday, October 27, 6:30 pm – 8:00 pm

In this PeerView live event, expert faculty will put BTK inhibitors into context, starting with the expanding understanding of the inflammatory and neurodegenerative processes of MS, the roles of B cells, microglia, and T cells, and how the ongoing investigations of BTK inhibitors as possible MS treatments build upon the successes of B-cell-targeted therapies. They will also review the evidence related to current clinical trials and engage learners in interactive case-based discussion exploring how BTK inhibitors might someday be deployed to address unmet needs of individuals with MS.

Pre-register here: http://peerview.com/BTKOrlando21-Live

Multiple Sclerosis Management: Shedding Light on the Patient Perspective

Thursday, October 28, 6:30 am – 8:00 am

In this 1-hour symposium, Drs Jennifer Graves, Benjamin Greenberg, and Anthony Traboulsee will use data from more than 350 patients as a platform for a unique and multidimensional scientific discussion that both navigates prevalent clinical problems and illuminates under-recognized considerations in the long-term management of MS.

Pre-register here: https://activities.efficientcme.com/content/CMSC2021

Support and Exhibits

The 2021 CMSC Annual Meeting is now being held on October 25 – 28 in Orlando, Florida.

For questions regarding support and exhibits, please contact Marguerite Herman at [email protected] or at (201) 487-1050 x 105.

Please be advised that CDC Health and Safety guidelines will take precedent over standard IAEE booth construction guidelines due to the evolving policies surrounding COVID-19.

Affiliates

IMPORTANT: Affiliate meeting space in the Rosen Shingle Creek Convention Center is sold out over consecutive dates! Currently available are a limited number of hospitality suites on the hotel side of  Rosen Shingle Creek. For more information about availability, please contact Mary Quigg at [email protected] or Michelle Milner at [email protected]

Click here for the Affiliate Space Request Form

Once you have submitted your request, please do not attempt to make changes by submitting a new form. Please contact Erin Quigg at [email protected] AND Mary Sanchez-Quigg at [email protected] to make any changes.

An affiliate meeting is any event held during the dates of the CMSC Annual Meeting and the event is not part of the official CMSC Annual Meeting Program.

Events may include, and are not limited to:

  • Advisory Board Meetings
  • Sales Meetings
  • Hospitality Suites
  • Pre-conference Business Meetings
  • Committee and Board Meetings
  • Exhibitor Staff Meetings
  • Receptions
  • Social Events/Dinners

Affiliate Meeting Space Requests

If you plan to hold a function or wish to secure a hospitality suite during the CMSC Annual Meeting, you must complete an Affiliate Group Function Space Request Form.

Requests will be accepted beginning on Monday, April 19, 2021. The final date to submit requests will be Friday, October 1, 2021.

Assignment of Space:

Affiliate space will be assigned beginning on May 7, 2021. Following this date, requests will be processed, and rooms assigned on a first-come, first-served basis. A space confirmation will be issued within 2 weeks after submitting your space request.

Rules and Regulations

Please review the affiliate meeting rules and regulations, outlined below, prior to completing the online space request form.

    1. CMSC has the final approval and decision to allow any Affiliate function related to or affecting the CMSC Annual Meeting registrants.
    2. Complete the online Function Space Request Form with your meeting space requirements. A separate form is required for each meeting or function. 
    3. Affiliate requests for space received after May 7, 2021 and before October 1, 2021 will be contacted within 14 days to confirm space and outline the next steps to follow.
    4. Once you have submitted your request, please do not attempt to make changes by submitting a new form. Please contact Erin Quigg at [email protected] AND Mary Sanchez-Quigg at [email protected] to make any changes.
    5. Affiliate Meeting Times: Internal meetings that do not include any meeting attendees or faculty members may be held at any time during the meeting dates. Any meetings that may include meeting registrants may not be held during scheduled educational sessions. No such meetings may occur during the following times/dates:
      • Monday, October 25: 11:15 am—3:30 pm
      • Tuesday, October 26: 8:00 am—12:00 pm and 1:30 pm–4:45 pm
      • Wednesday, October 27: 8:00 am—12:00 pm and 2:00 pm–6:30 pm
      • Thursday, October 28: 8:00 am—12:00 pm

      Should your organization decide to host a meeting or event at an offsite venue, CMSC encourages you to disclose of the function by using the online form. Awareness of all events will allow CMSC staff to assist delegates with questions.

    6. Do not attempt to make reservations directly with the Rosen Shingle Creek or CMSC-contracted hotels. This will forfeit your request for space.
    7. Once you complete the online form, an email will be sent confirming receipt of the request. Please retain a copy of this email for your records.
    8. A separate email will be sent to notify you of assignment of your space. Upon assignment of your space, CMSC will invoice you for the appropriate the Affiliate Space Administrative/Application Fees. Failure to pay fees within 30 days of receiving invoice may result in cancellation of your assigned space.
    9. Food & Beverage: Food and beverage services must be arranged directly with the Hotel Banquet Department. We will provide you with the Hotel catering manager’s contact information. Please do not contact the hotel until you have received your approval from CMSC. The hotel will provide you a banquet event order (BEO) for approval of all food and beverage items and will bill you directly for those expenses.
    10. Audio-VisualPrecon Events is the exclusive provider of audio-visual technology services for ALL events during the 2021 CMSC Annual Meeting. Outside A/V providers will not be permitted for Affiliate Meetings. Penalties will be applied to those affiliates who choose to disregard this regulation*. CMSC will provide contact information for Precon Events when we confirm your space so that you can obtain a quote for your requirements. They will provide a quote for approval and will bill you directly for those expenses.
    11. Meeting Fees: CMSC charges an administrative fee in order to cover the cost of renting CMSC contracted meeting space at the event venue. Rates are based on a flat rate, per meeting room and the rates are outlined below. For example – if your meeting requires two sections of a ballroom to fit your requested room set/capacity needs, you would be charged for two meeting rooms.
      CMSC has no authority over any service charges, rental fees, set-up fees, labor contracts, etc. that are required by any venue or exclusive contractors. The function organizer is responsible for all costs associated with the affiliate meeting, including, but not limited to, food & beverage, audio-visual equipment service, music license fees, hotel labor costs, internet, electric, telecom, etc.

      *Penalties are based on a percentage of the meeting fees associated with an event for which an alternative AV provider was used.
      Flat Rate:
      Per Day, Per Room/Ballroom Section
      ExhibitorNon-ExhibitorNon-profit
      Rate before 8/16/2021$1,500$1,800$1,000
      Rate after 8/16/2021$1,800$2,000$1,200
    12. Groups occupying space must provide appropriate staff to coordinate all such activities.
    13. Affiliate Meeting Locations & Set-up: Affiliate events will be assigned space at the Rosen Shingle Creek Hotel. Due to the unique nature of individual affiliate events, CMSC will work to set the room in an appropriate manner for your meeting.

CMSC will make the final determination on ALL meeting room set-up AND load-in/out arrangements. Affiliates will be required to submit their production schedule (including load-in/out times) to CMSC by Friday, September 24 for review/approval. Floor plans and/or renderings may be required for fire marshal approval. Please work with CMSC/Hotel to determine if your room build will require approval. Deadline for approval is Friday, October 1.

For the safety of CMSC Annual Meeting attendees and out of respect for other affiliate groups, use of public space (foyers) for load-in/out of affiliate rooms may only be used outside of show hours.

      • Move-in/Build outs must be completed in public space (foyers) by 10:00am EST on Monday, October 25, 2021.
      • Move-out/Dismantling in public space (foyers) cannot begin prior to 12:00pm EST on Thursday, October 28, 2021.

Registration tables or furniture may not be permitted outside of select meeting rooms due to their respective locations. Please make sure to request approval in advance if welcome counters, registration desks or any furniture will be needed outside of the meeting space.

  1. Signs & Promotional Materials: Affiliate Meetings may place one (1) sign, no larger than 39″x 96″, directly outside of the assigned meeting room during the hours that the room is contracted. Affiliate Meeting signs must be removed within thirty (30) minutes of the conclusion of the meeting. Directional signs, of any nature, are not permitted for Affiliate Meetings. CMSC will provide attendees with directional signs to meeting rooms throughout the Rosen Shingle Creek. If CMSC finds Affiliate Meeting signs in non-permissible locations, they will be immediately removed and discarded.

    Flyers and promotional materials for Affiliate Meetings are not permitted to be placed throughout the venue or distributed within CMSC Event Space (ex – registration, building lobby, common areas, etc.). If CMSC finds these materials, they will be immediately removed, discarded and/or asked to cease distribution immediately.

    Affiliates are not permitted to distribute flyers or promotional materials directly to attendees within the event meeting space (example – affiliate cannot pass out flyers at the event registration desk as attendees pick up their credentials).

  2. COVID-19 Safety Protocols: During this period of heightened awareness over the coronavirus outbreak (COViD-19), the Consortium of MS Centers (CMSC) is working with the facility management teams at the Rosen Shingle Creek to ensure the safety and health of all staff and attendees at the 2021 Annual Meeting. We are committed to follow the policies and protocols set forth by CDC to help avoid the spread of COViD-19 in large events and gatherings. Affiliates will be required to follow the COVID-19 safety policies/procedures set by CMSC when hosting a meeting or event.
  3. Functions found to be in violation of these guidelines shall be immediately discontinued. The Affiliate Group waives any rights to claim damages arising out of the enforcement of these guidelines.
  4. All matters and questions not covered by the above guidelines are subject to the discretion of CMSC. These CMSC guidelines may be amended at any time by CMSC, and all amendments shall be equally binding on all parties. In the event of any amendment or addition to these guidelines, written notice will be given by CMSC to such parties. The Affiliate Group shall protect, indemnify, hold harmless and defend CMSC, its officers, directors, agents and employees against all such claims, liabilities, losses, damages and expenses, including reasonable attorneys’ fees and costs of litigation; provided that the foregoing shall not apply to injury, loss or damage caused by or resulting from the negligence of CMSC, its officers, directors, agents or employees.

Cancellation Policy:

No refunds will be provided once the payment has been processed. If the Affiliate cancels their space request applications within 45-days of the CMSC Annual Meeting (September 7, 2021), 100% of the anticipated meeting space fees will be due to CMSC.

It is the Affiliate Group’s responsibility to distribute copies of this information to the appropriate personnel and/or any agents, representatives or contractors involved in planning activities at CMSC Annual Meeting. The Affiliate Groups requesting space are responsible for the actions of their employees and/or agents and will be expected to follow all rules and guidelines outlined above.

More About MS: An Exploration of the MS Journey

Join Us for Our 3rd Annual More About MS, a special educational program for people living with or affected by MS. This year’s program will be a hybrid program on October 27, offering the live presentation in Orlando while streaming to MS patients wherever they may be.

In this program, people living with or affected by MS will have the opportunity to network with one another and to learn from leading MS healthcare professionals and researchers about ways in which they may better manage their disease and improve their quality of life.

The More About MS Forum will begin from 11:00-1:00 pm with a luncheon for the patients, caregivers and family members. During the luncheon, attendees will have the opportunity to meet with various exhibitors supporting the patient event in a dedicated exhibit area. Following the luncheon, the educational sessions will run from 1-5:00 pm. This educational program will include interactive activities for attendees.

Title: More About MS: An Exploration of the MS Journey
When: Wednesday, October 27, 2021
Where: Panzacola Ballroom H | Rosen Shingle Creek | Orlando, Florida
Registration Required: Link is below.

Upon registration you will be given the opportunity to submit questions that you would like to be addressed during the presentation. Please note that all questions may not be addressed due to time constraints

AGENDA
Introductory Remarks
Supporter Recognition Video: A video developed to specifically recognize and thank the supporters of the program. Video is expected to include corporate logos provided by the companies.
A Journey Through the History of MS: What does it mean for us today?
Randall T. Schapiro, MD, FAAN
Journeying Forward in MS: Research and Implications for Patients
Gary Birnbaum, MD, FAAN
Patient Video: A video developed to honor people living with MS, using submitted photos, videos, and stories
Dual Perspectives: My Journey as a Neurologist and Living with MS
Peter Wade, MD
The Rehabilitation Journey: Stages of Rehabilitation as MS Progresses
Patricia Bobryk, MSH, PT, MSCS, ATP

Housing & Travel

When: October 25 – 28, 2021
Where: Rosen Shingle Creek | Orlando, Florida

HOUSING

CMSC has arranged for attendees to reserve guest rooms at the Rosen Shingle Creek where the Annual Meeting will occur.

Rosen Shingle Creek
9939 Universal Blvd, Orlando, Florida, United States, 32819
1-407-996-9939
$199 plus taxes and fees per night
www.mscare.org/2021housing

The Group Housing Form should be emailed to [email protected]

Airport Transportation

Orlando International Airport (MCO)
Airport Phone: +1 407-825-2001
Hotel direction: 17 miles SW
The hotel does not provide shuttle service.

FREE BUS SHUTTLE BY CMSC TO AND FROM MCO AIRPORT

  • FREE shuttle service for all CMSC Annual Meeting guests, arriving and departing!
  • Arriving at the Orlando Airport (MCO) and going to Rosen Shingle Creek: Arrival transfers are grouped together every 15-20 minutes, on a blind-basis via motor coaches, mini coaches, and vans.
    • Sunday, October 24, 2021, 1:00 pm – 5:00 pm
    • Monday, October 25, 2021, 8:30 am – 12:30 pm
  • The drivers to the shuttles can be found at the baggage area. The drivers will be identified with shirts/signs.
  • Departing Rosen Shingle Creek and going to the Orlando Airport (MCO): Departure transfers leave every 30 minutes from the Rosen Shingle Creek via motor coaches, mini coaches, and vans.
    • Thursday, October 28, 2021, 10:00 am – 2:00 pm.
  • Tipping the driver (coming and going) is not necessary as the tip has been taken care of by the CMSC.

For more transportation information:
https://orlandoairports.net/parking-transportation/

App-Based Rideshare:
All Transportation Network Companies (ride sharing providers such as Uber, Lyft and Wingz) may pick-up passengers on the Arrivals curb (Level 2).

Shuttle Transportation:
Mears Transportation; fee: 22 USD (one way); reservation required

Taxi:
Estimated taxi fare: 55 USD (one way)

Driving directions:
South exit from airport to Greenway Tollroad South (Rt. 417). Take Exit 6 (536 East), go through 2 lights and hotel will be on the right.

INTERNATIONAL TRAVELLERS

It is recommended that international participants apply for visas at least 90 days prior to travel for the meeting. Some consulates may have delays in scheduling visa interviews. If your embassy has a consulate, you can check with the consulate to determine the wait time for an interview.
If you need a letter of invitation, please contact us ([email protected]) to request a letter. Please note that we cannot provide letters of invitation to spouses, children, or others who will be accompanying you on the trip but not attending the CMSC Meeting as registered attendees.

Scholarships

GUIDELINES

Scholarship funding for the annual meeting is limited and first priority for scholarships will be given to CMSC members, particularly those who have submitted abstracts.

The amount an individual can be granted cannot exceed $750.00.

Scholarships will not be awarded to individuals who have received another scholarship in the previous 18 months.

Scholarship recipients are expected to attend the CMSC Annual Meeting. A full refund of the scholarship is required if the recipient does not attend.

Pre-Requisites

  1. Applicant completes form for scholarship consideration
  2. Applicant fits profile of intended audience for the meeting
  3. Applicant submits a letter of support (from employer, co-worker, faculty, etc.)
  4. Applicant submits a personal statement and reason for attending the annual meeting
  5. Full disclosure of other sources of support for meeting attendance is required.

Important Information

IN-PERSON ATTENDEES:

The CMSC, in consultation with local officials, will implement safety measures that meet standards established by the Florida Department of Health. By registering for in-person sessions during this conference, you agree to abide by current guidance from the US Centers for Disease Control and Prevention (CDC) regarding recommended steps to insure safety at large events.

VIRTUAL ATTENDEES:

CMSC is streaming approximately 60% of the meeting. Click here to view the virtual agenda.

If you miss the live broadcast, recordings of the virtual sessions will be posted no later than 5 days after the live stream.  All paid registrants will have access to these recordings for 3 months.